A LETTER FROM PROTEC

Dear PROTEC Business Partners, 

Thank you for providing a growth opportunity for students in our community. Real-life work-based learning is a powerful means for building work experience, developing skills,  and strengthening community relationships. To support the success of the upcoming PROTEC Internship experience, we are sharing the PROTEC Internship Guide to provide helpful information and recommendations.

Graciously, 

Santa Fe Community College and the PROTEC Support Team 

IMPORTANT DATES - PROTEC 2021

Internship Dates - April - June 2022
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Click Here To Join the PROTEC Facebook Group!

IMPORTANT STEPS

1. Supervisor: Confirm a Supervisor who is willing to manage and coordinate Intern engagement and submit Submit Supervisor contact name, title, organization, email and phone to [email protected]
   
   
2. Planning: Write and submit to [email protected]
   a brief Intern Job Description and Scope of Work for 80 hours of internship
   over 6-8 weeks at 10-12 hours per week.
   
   
3. Orientation:  Interview candidate and coordinate approval and on-boarding of Intern including schedule and work plan for Internship.
   
   
4. Supervision: Supervise Intern including: supervising Intern projects and tasks, evaluating progress, weekly virtual check-ins with intern, and on-going approval of and signature of Intern's timesheet.
   
   
5. Documentation: Complete and submit final evaluation.

10 Tips for Virtual Internship Success (Adapted by CLN from Career Connections)

1. Set Clear Expectations
   
2. Schedule Regular 1-to-1 CheckIn
   
3. Provide a Thorough On-boarding
   
4. Communicate Internship Goal Clearl
   
5. Align On Work Styles and Technology
   
6. Make Interns Feel Like a Part of The Team
   
7. Ask "How Can I Support You"
   
8. Initiate Spontaneous Conversation
   
9. Build Trust and Be Flexible
   
10. Show Appreciation

Weekly Meeting - Sample Agenda (Adapted by CLN from Career Connections)

Use this sample agenda as a way to guide weekly check-ins with your intern

1. Quick check-in
2. Overview of upcoming week
3. Review recently completed tasks and projects; give feedback
4. Assign this week's tasks and projects. Include clear instructions, expectations and deadlines.
5. Deep dive into this week's tasks and projects including tools, needs, and questions
6. Discussion of progress and intern's learning
7. Reminder of how to get in touch and to communicate if any problems or questions arise.
8. Time for general discussion and question

Onboarding - Getting Started (Adapted by CLN from Career Connections)

• Review written job-description and Scope of Work
  
• Ask for bio and headshot and e-introduce your intern to your company.
  
• Complete any outstanding HR paperwork, if any.
  
• Relay all necessary passwords, sign-in procedures, technology platforms, and logistics.
  
• Schedule regular 1-to-1 weekly check-ins
  
• Clarify working hours and schedule for the internship (including holidays, sick leave, and procedures for reporting in)
  
• Review the timesheet for tracking hours and activities and how to access the spreadsheet for tracking time
  
• Provide an overview of the company
  
• Review company culture (values, do-s and don'ts)
  
• Review standard operating procedures for your company
  
• Identify how to get in contact (email, text, slack, etc)
  
• Outline expectations (what you expect of them and what they can expect of you)
  
• Identify goals for the Internship (yours and theirs)
  
• Set up a time for the intern to meet other team members
  
• Leave plenty of time for questions and open discussion
  

Follow Up Questions:

• Do you understand our business and our needs and goals?
• Do you have any questions about your role and scope of work?
• Do you feel like you have all of the necessary tools, contacts, and information you need?
  
• How can I help?
• 
  

BONUS
ship your intern a swag box with company t-shirt, mug, pens. etc.,
send your intern lunch or arrange a virtual meet-and-greet to introduce other staff

Ways to Equip Your Intern for Success 

(Adapted by CLN from Career Connections)

1. Take Time
2. Share Information
3. Be Patient
4. Learn Together
5. Check In
6. Embrace Creativity
7. Think Outside the Box
8. Offer Feedback
9. Provide Support
10. Share Best Practices
11. Think About the Future
12. Show Gratitude
13. Document Success
14. Celebrate

Final Check In (Adapted by CLN from Career Connections)

1. Do you need anything as you wrap up projects/loose ends?
   
2. What paperwork, evaluation, timesheet do we need to complete. 
3. Do you need any guidance on how to describe your time at our business on your resume/LinkedIn? 
4. How can I help you in your future endeavors? 

Final Week Checklist (Adapted by CLN from Career Connections)

1. Help Intern wrap up projects and loose ends. 
2. Have Intern present their Internship work to you/your team if they haven't already. 
3. Have conversation regarding conversion offer with your Intern if you haven't already. 
4. Show appreciation for your Intern and all they've done this summer. 
5. Complete Exit Survey (coming next week). 
6. Submit an email to PROTEC about how the program has impacted your business [email protected]